Travel Policy

Tufts faculty, staff, and students are periodically required to travel on behalf of the university in furtherance of its educational and research mission. The intent of this policy is to help facilitate that travel and is designed to be fair and equitable to both the traveler and the university. It applies to all university travel regardless of the funding source. To be reimbursable, all expenses incurred must be necessary to the business of the university and in compliance with IRS, state and/or granting agency regulations and represent a reasonable and appropriate use of university funds.

The university travel policy is outlined in general terms and is not intended to cover every possible situation or scenario that may arise. In all matters, travelers are representing Tufts and should act in an ethical, practical and fiscally responsible manner.

                             Travel Policy (full pdf version)
Policy Statement  Rental Cars
Applicability and Responsibility  Receipts & Per Diems
Accountable Plan  Unallowable Expenses
Grant Travel  Reconciliation & Reimbursement
Travel Authorization  Signatures/Approvals
Trip Identifier  International SOS
Corporate Card  Non-employee Travel
Travel Suppliers  Prepayment of Expenses
Air, Rail, Bus Tickets  Non Reimbursable Expenses
HotelHotel Taxes  Travel Expense Guidelines


                Additional Links
Contracted Hotels
Contracted Car Rentals
Corporate MasterCard
Corporate Travel Agencies
Mileage Rate
Moving Expenses
Obtaining a manual T number
Travel Authorization and Expense Form
Tufts Travel Portal


Travel Expenses Guidelines

The following are guidelines to be followed by university employees who are responsible for the authorization of expenditures. The list is intended to exemplify travel expenses that are appropriate and allowable and those that are not. While it is not an exhaustive list, the examples convey the concept of reasonableness.

Click to view the Travel & Business Expense Guidelines