Introduction to Tufts' Chart of Accounts
Account
DeptID
Project/Grant
Chart of Accounts Reports
Introduction to Tufts' Chart of Accounts
A Chart of Accounts is an information structure used in all financial systems to define a set of accounting categories. The Tufts Chart of Accounts in the PeopleSoft Financial system is an organizing framework or coding structure used to budget, record, and report on financial transactions and account balances.
All financial transactions are coded to an Account and DeptID. The Project/Grant chartfield is used with Account and DeptID for sponsored research and capital projects.
These three chartfields are described below:
- Classifies Assets, Liabilities, Net Assets, Revenue, Expenses and Transfers
- Examples:
- Revenue:
- 4002 "Tuition"
- 4512 "Parking Fees"
- Expense:
- 5301 "Domestic Travel"
- 5404 "Laboratory Capital Equipment"
- 5411 "General Office Supplies"
- 5532 "Tel. Equip. Charges"
- Revenue:
Certain Accounts are for Budget Only, while others capture actual expenditures. For example:
| Account Type | Account Number | Account Description |
| Budget Account | 5300 | Travel Expenses |
| Actual Expenditure Account | 5301 | Domestic Travel |
| Actual Expenditure Account | 5302 | Foreign Travel |
| Actual Expenditure Account | 5303 | Moving Expenses |
| Actual Expenditure Account | 5304 | Local (Auto, Bus, Taxi) |
| Actual Expenditure Account | 5305 | Non-employee Reimb. |
Each category of Accounts reside in a particular range
| Account Code Category | Value Range |
| Assets | 1000-1999 |
| Liabilities | 2000-2999 |
| Net Assets Balances | 3000-3999 |
| Revenue | 4000-4999 |
| Expenses | 5000-5999 |
| Allocations (IDRs) | 6000-6999 |
| Transfers | 7000-7999 |
| Indirect Cost (F&A) | 8000-8999 |
All departments utilize the expense account codes when they are spending. Revenue accounts are utilized by many departments that have activities which generate revenues throughout the year, such as Dental and Veterinary clinics.
Organizational Unit Codes:
A - Arts, Sciences and Engineering
C - Central
D - Dental School
F - Fletcher School
H - HNRC
M - Medical School
N - Nutrition School
P - Operations Maintenance
U - University
V - Veterinary School
X - Auxiliaries
- A cost center that captures and controls Sponsored Grant activities or Capital Expenditure Authorization (CEA) Project.
- The Project/Grant segment must be used with a linking DeptID ending in "001" (example: A130001).
Click here to view a complete list of Awarding Agency acronyms.
Project Example:
Complete, current lists of chart segments can be accessed via the Chart of Accounts (COA) reports, which are available through the University's on-line report application. From your START menu follow the navigation path: START > TUFTS SERVICES > PEOPLESOFT > COA REPORTS >
There are five Excel reports in the COA report folder:
