Gifts Other than Securities – Cash / Check / Other

Gifts:

Gift donations must be processed by the Development Records Office. This is necessary to ensure that the donor receives the proper documentation for tax purposes, and the transaction posts correctly to the General Ledger. Development Records determines the appropriate DeptID or Fund to credit the gift. All gifts are credited to account 4701. NOTE: Only Development Records can use Account 4701. Never use 4701 on any deposit tickets. When you receive a gift, please do the following:

  1. Copy the check(s) and any documentation (gift letter, etc.) for your records.
  2. Send payment, and original documentation, to the Development Records Office @ 200 Boston Ave, Medford Campus.
  3. Review departmental reports to confirm that the gift was properly credited.

The Development Website is http://advancement.tufts.edu/waystogive/gift.html


Fundraisers:

When services, yard sales, t-shirt sales, and other fundraisers yield payments, departments should follow these procedures:

  1. Fill out a Cash Deposit slip for the amount of cash and checks to be deposited
  2. Indicate the DeptID (and Project/Grant, if applicable) that should receive the revenue.
  3. Use Account Code 4401 (other sources).
  4. Retain a copy of the check and accompanying information.
  5. Deposit funds along with a completed Cash Deposit slip at the appropriate Bursar Office.
  6. Review departmental financial reports to confirm the deposit was made.

Cash Deposit Slips can be obtained at the following Bursar locations:

  • Student Services Office, seventh floor of Dowling Hall in Medford (x72000)
  • Boston Bursar’s Office, located on the 2nd floor of Posner in Boston (x66551)
  • Grafton Bursar’s Office, located in the Central Svcs Bldg in Grafton (x84932)


Non-Gift Receipts:

  • Payroll & Benefit Related Receipts (i.e. – COBRA payments) should be processed via the Labor system. Please contact the Service Center Manager within Human Resources at 617-627-3075 before paying Tufts, or taking checks from employees.
    1. Retain a copy of the check and any corresponding documentation for your files.
    2. Forward check & documentation to the HR Service Center, TAB , Medford Campus.
  • Personal Expense Reimbursements (i.e. – mailroom/telephone charges, bookstore purchases, etc) are payments made in the rare instances where personal expenses were temporarily charged to a department and require reimbursement by the employee. Such reimbursements should be promptly processed via the Bursar’s Office as follows:
    1. Fill out a Cash Deposit slip for the amount of cash and/or checks to be deposited
    2. Indicate the DeptID (and Project/Grant, if applicable) that should receive the revenue.
    3. Use Account Code 5999 (Reimbursement).
    4. Retain a copy of the check and any accompanying information for your records.
    5. Review departmental report to confirm that the deposit was made.

Cash Deposit Slips can be obtained at the following Bursar locations:

  • Student Services Office, seventh floor of Dowling Hall in Medford (x72000)
  • Boston Bursar’s Office, located on the 2nd floor of Posner in Boston (x66551)
  • Grafton Bursar’s Office, located in the Central Svcs Bldg in Grafton (x84932)

Should you receive a check that does not appear to fit into the above stated revenue categories or have any related questions, please contact the General Accounting Office at 617-627-5280.