THE FEDERAL ACQUISITION REGULATION
(FAR) 52.209-5 requires that Tufts obtain written certification from suppliers receiving a purchase order at or exceeding the 9.104-6 simplified acquisition threshold of $25,000 and made with Federal funds, that they have not been debarred (prohibited) from doing business with the Federal Government. A prime contractor such as Tufts, who knowingly does business with a debarred supplier, risks having its Federal contract terminated.
CAUSES FOR DEBARMENT
A supplier is debarred for serious criminal offenses such as embezzlement, theft, forgery, bribery and other offenses indicating a lack of business integrity. Depending on the specific cause, the length of the debarment can be anywhere from three years to indefinitely.
When suppliers are set up within the Tufts PeopleSoft system, they are asked to verify among other items that they are not debarred, being considered for debarment, or otherwise disqualified from receiving Federal funds in the conduct of their business. If the purchase is funded by a federal grant or contract, certification is mandatory.
Additionally, a supplier also certifies that when they are awarded with and accept a Tufts purchase order that they are not a debarred or disqualified supplier.
On all orders over $25,000, the requisitioner/contract administrator must ensure that the supplier is not excluded from Federal procurement*.
Verification of the status of a proposed supplier can be obtained from the List of Parties Excluded From Federal Procurement or Non-procurement Programs, issued by the General Services Administration (GSA) located at (SAM) https://www.sam.gov. The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS.
* SAM documentation will be attached to each e-Req for orders over $25K