- Office Issuing Purchase Order/Tax Exempt Number
Address of Tufts Purchasing Office issuing the purchase order and Tufts sales tax exempt id number.
- supplier Number, Name and Address (FAX if available)
This area includes the supplier number in the PeopleSoft system plus the supplier's complete address and FAX number. If the purchase order is to be mailed this is the address where it will be sent.
- Ship-to Address
This is the address where the supplier will ship the ordered goods or where service will be provided. It includes, street and city address, room number, and the name of the person receiving the order/service.
- Purchase Order Number, Date and Page Number
A purchase order number is the one reference point common to the requisitioner, departmental purchasing, and the supplier, and is an effective tool for tracking the purchase from the ordering through payment processes. The purchase order date is the date the purchase order was created. The purchase order page number indicates the page number of the purchase order.
If text appears above the purchase order number, it shows how the supplier was notified about this order. If this area is “blank” the Purchase Order will be mailed or FAXed to the supplier.
- Payment Terms, Freight Terms & Ship Via
Payment terms indicate the number of days when the supplier will be paid by Tufts from the date of the supplier’s invoice. Tufts normal payment terms are “Net 30” which means a check for the received goods/services will be issued to the supplier 30 days from the date of the supplier’s invoice.
The term F.O.B. (which means "free on board") at a named place is a delivery term under where title to goods/service is transferred from seller to buyer.
- Buyer & Currency Information
The buyer who issued this purchase order along with their corresponding contact information. Currency information shows the currency this purchase order is being issued against.
- Invoicing Instructions
This is the address where all invoices against this order are to be sent for payment.
- Start and End Date
Start and end dates indicate the date range as to when the purchase order is valid.
- Body of the Purchase Order
This area contains the detailed information of the goods/services being ordered. Each line item specifies quantity, unit of measure, catalog number, description, unit price and extended price of the good or service being ordered.
- Total PO Amount
This is the total of all line items (extended price) being ordered.
- Buyers Signature
This is the signature of the person at Tufts (Buyer) that is authorized to commit University funds for this order.
