Interdepartmental Requisitions (IDR’s) are used when a department is purchasing goods or services from another department within the university. Throughout this document, terminology for charging goods and services is derived from Tufts official accounting system (PeopleSoft). Reference and use of Project/Grant coding is not solely limited to project and grants and can refer to and is also used for awarded contracts.
- Department Name and Address
Provide the name and campus address of the department that will be performing the goods or service.
- Department Name and Address
This section is the contact information for the individual and department placing the order for the goods or service.
- Items or Services Required
The order should be described in as much detail as space permits what is being requested. Specify exact quantity, description, unit price and cost.
- Requests Involving Catering Events
If the IDR is being used for a catering event, section 4 must be filled out. In this section include a justification for the event and all the information regarding the event. For further information regarding the justification, please refer to the Business Expense Policy. Otherwise, please skip to section 5.
- Account- Dept ID- Project/Grant – Debit Amount
Provide the ACCOUNT of the category classification that this order will be charged to. (e.g. 5455 – Lab Services or 5431 – Catering) Accounts are used in conjunction with Dept-ID’s and Project/Grants (if applicable).
Provide the department id (DEPT ID) of the department that will receive the charge for the ordered goods or services.
Project/Grants are internal or externally funded activities normally the result of grant or contract awards to the University by the Federal or State Government Agencies or private organizations.
Debit Amount is the amount that the department will be charged for the goods or services provided.
- Account- Dept ID- Project/Grant – Credit Amount
Provide the ACCOUNT of the category classification that this order will be receiving the funds from. (e.g. 5455 – Lab Services or 5431 – Catering) Accounts are used in conjunction with Dept-ID’s and Project/Grants (if applicable).
Provide the department id (DEPT ID) of the department that will receive the payment for the ordered goods or services that they provided.
Project/Grants are internal or externally funded activities normally the result of grant or contract awards to the University by the Federal or State Government Agencies or private organizations.
Credit Amount is the amount that the department will be credited for the goods or services that they provided.
- Requesting Department (DEBIT) Authorization Signature
An individual that has signing authority for the Dept ID Project/Grant that is being charged for the goods or services must provide a signature.
- Servicing Department (CREDIT) Authorizing Signature
An individual that has signing authority for the Dept ID Project/Grant that is being credited for the goods or services must provide a signature.
