The Procurement Card (PCard) is a MasterCard credit card, which can be used for purchases up to $5,000 of all non-restricted commodities from any supplier that accepts MasterCard as a form of payment. PCard use is required for all non-restricted purchases under $1000 for suppliers who accept MasterCard for payment.
The PCard can be used in place of Blanket Orders, Business Expense Reimbursements, Petty Cash, and Check With Orders (Prepaid). The PCard provides a faster, more efficient way to purchase lower dollar goods. While the PCard should be used for any university business purchases, all travel related meals and costs must still be paid using the Travel Reimbursement Forms and/or the Travel MasterCard.
PCard receipts involving purchases made on a Grant:
As a result of the TSS announcement on September 8, 2015, that due to system enhancements being made, individuals making purchases via their P-cards would now have the ability to upload copies of the transaction documentation directly into PeopleSoft.
Sponsored Programs Accounting (SPA) requests that all grant holding departments begin uploading their P-card receipts into Peoplesoft. SPA understands that with all the integrations of new processes and system changes, as well as competing priorities, that this may take some time to accomplish. It is the expectation that 7/1/16 this will be done consistently throughout all departments that have grant related P-card charges.
Below please find the link to the “PeopleSoft User Guide” which is located on the Purchasing website. Please see page 13 for instructions on uploading receipts.
As a reminder, Procurement Card purchases must be supported by at least one of the following items:
- The actual sales slip
- The cash register receipt
- A copy of the order form
- A supplier/merchant statement
- Packing Slip
- Online order confirmations (screen printout)
- Policy and Procedures
- Frequently Asked Questions
- Procurement Card Forms
- PeopleSoft User Guide
- Printable Quick Tip Sheet
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